Add/invite members (players, coach, parent, etc.) to my Team - 🖥️ 📱

Are you a Coach, Player-coach and/or Admin of your team on SportEasy?

You can add members (players, coaches, parents, etc.) to your squad at any time, to invite them to join your team.

📌 Table of contents

• I have the member's email address

  • On computer 🖥️

  • Via the mobile app 📱

• I don't have the member's email address

  • On computer 🖥️

  • Via the mobile app 📱

• I want to add a player's parent and their child

  • The child is not yet a member of the team on SportEasy

  • The child is already a member of the team on SportEasy

• New in 2026: you now control member additions and invitation codes

I have the member's email address

In this case, you will send an invitation email.

On computer 🖥️

You are on the Squad page of your team on the SportEasy website.

1. From the team's squad, click on Add a member

   

2. On the next page, click on Invite new members

3. Fill in the Surname, First name, Email and Role columns for each member.

• To do this you can:

  • Fill in the table manually or copy/paste one or more columns directly from an Excel file

  • Or copy/paste a list of emails

4. Finally, you can add a personnalised message that will appear in the invitation sent by email.

   Once the member is added, they will receive an invitation by email to join the team.

On the mobile app 📱

1. Go to the Members tab, click on the main + icon

2. Send an email:

• One by one manually by entering Surname, First name, Email 

• Via your contacts (by selecting the member, whose email must be entered in your phone's contact list)

3. Finally, you can add a personalised message that will appear in the invitation sent by email.

Once the member is added, they will receive an invitation by email to join the team.

💡 Good to know

• When a member is added, they have the role of Player by default. If you want to know more about roles and how to change them: The different roles on SportEasy - 🖥️ 📱

I don't have the member's email address

You do not know a member's (or their parent's) email address.

But on the other hand: you have their phone number, you are friends on a social network, or you see them regularly in person...

You can therefore share an invitation code (or link) with them:

• Via a messaging system (SMS, WhatsApp, Messenger, etc.)

• In person, or verbally

On computer 🖥️

To do this, from the team's Squad:

1. Click on Add a member

2. On the next page, click on Share the link or code to join the team
3. Take note of the code (and the link), and share it with your members:

• by SMS, WhatsApp, Messenger, Facebook, etc.

• verbally

• in person, by:

  • clicking on Download the PDF to share

  • printing and then distributing this PDF to your members (after a training session or match)

On the mobile app 📱

1. From the team's Member tab, click on the main + icon

2. Share a link via one of the suggested messaging systems (WhatsApp, SMS, Messenger, etc.)  

Each person who uses the link or code will need to specify whether they are a Member (player, coach, etc.) or Parent of a player when joining the team.

They will also need to provide their Surname, First name, Email and this information will then be visible on their profile in the Squad tab

I want to add a player's parent and their child

In the case of a youth team, most players (children) do not have a personal email address. You must therefore associate at least one parent with each player.

Learn more about managing a child's account by a parent in this other article.

The child is not yet a member of the team on SportEasy

On desktop

1. From the team's Roster, click on Add a member

2. On the next page, click on Invite new members

3. Only enter the Surname, First name and Role of the child.

4. Leave the Email column blank (unless the child has a personal email: you can enter it here).

5. Enter the parent's email address in the Parent's email column.

You will be able to complete the parent's surname, first name, phone number (and even add another parent later)

On the app

1. From the team's squad, click on the main + or invite icon

2. Click on send an email one by one

3. Only enter the Surname and First name of the child

4. Leave the Email field blank (unless the child has a personal email: you can enter it here)

5. Click on the child's name from the Member tab
6. Click on Add a parent from their settings
7. Enter the parent's information (see below)

The child is already a member of the team on SportEasy

On desktop

1. Click on the player's Profile from the team's Squad

2. In the Parents tab you can:

• update the details of parents already added

• add additional parents

An invitation email will be sent automatically to any additional parents added.

On the mobile app

1. Click in the Member tab and on the Profile of one of the children
2. Click in the Parent tab then on Add a parent 

New in 2026 : you now control member additions and invitation codes

If you are part of a club, then the club admins can manage member addition via this invitation method.

1. In the Member tab, in Settings, you must select Manage member additions.

    

   The admin can choose which role has access to the invitation link and code for all teams in their club.

   

It is now possible for admins and coaches to generate a new invitation code.

• Newly generated invitation links and codes will invalidate the old ones but will not affect the squad.

  On computer, simply go to a Team, in the Squad tab then Add a member then click on the Share the link or code to join the team type to access the generation action.

  

  On the app, simply go to the Members tab then click on + and click on the generation action.

💡 Good to know

There is a member limit in teams:

• A standard team on Trial or a club team on Trial can have a maximum of 500 members.
• The limit increases to 2,000 members for a premium team or a club team with a subscription.