A club's life is marked by events, sometimes happy (birth, marriage, etc.) and sometimes less so. Solidarity and team spirit lead many club leaders to organise fundraising to share these moments.
As a club admin, you can now manage your fundraising campaign on SportEasy for your members and receive payments from your players.
Contents 📖
Create a fundraising campaign in my club
From your club area, go to the Collections tab and choose Fund
Information
Name your fundraising campaign to find it more easily (required)
You can also fill in the (optional) information:
Description
This field allows you to provide any information useful for understanding the purpose of your fundraising campaign. You can also add any type of file.
Files can be downloaded by participants from the fundraising campaign page, so remember to attach documents or images. Images will be displayed as thumbnails and can be used to illustrate the collection or provide information (e.g. communication poster).
Contact information
By default, this information will be filled in with the contact details of the administrator who authenticated the club's account with Stripe. You can change these details to those of the person responsible for the fundraising campaign.
💡 Good to know
All information provided at this stage will be displayed on the first page of your collection.
It is the creator of the collection who will receive all notifications regarding the fundraising campaign.
On payment receipts, it is the legal representative's information that is shown.
Amounts
It is not yet possible to offer your members the option to pay a free amount. You can therefore create several rates so that they can participate:
NB: we only allow online payments by bank card for a fundraising campaign, other payment methods are available for other types of collection.
Distribution
In this final step of creating your fundraising campaign, decide how you want to distribute it and track participation. You need to define:
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The type of distribution:
A public collection will be accessible to all your members as well as to people outside the club who have the access link.
A private collection will only be accessible to the members you have invited to participate.
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The distribution period:
A collection without a distribution period will be open indefinitely from the moment it goes online.
If you set start and/or end dates, they will define the date from which participants will have access to the collection and the date after which no one will be able to participate.
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Notifications:
Organiser: if you enable these notifications, you will receive a reminder as soon as at least one person has participated in the collection within the specified number of days.
Participants: if you tick this box, the members you have invited can receive automatic reminders several days after the collection goes online.
Track payments from my members
Overview
From this tab, track the payments made by your members, send reminders, and view the details of each payment.
You can invite, remind and remove your participants individually or collectively, using the bulk action button.
All the data in this table can be sorted, filtered and exported for more precise management of your collection.
For each participant, you can view the details of their payment.
Transactions
View here all transactions carried out on behalf of your participants. You can edit transactions recorded manually, but not card transactions.
Export all transactions if needed to integrate them into your accounting software.
What are the fees?
Collecting donations and/or payments linked to a fundraising campaign can be completely free for your club if you collect payments in € or £: find out more.
If you collect payments in $US, $CA or CHF, fees apply to all online payments: find out more.
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