CLUB subscription billing - 🖥️

You manage a club that has a SportEasy Club subscription?

You need to understand how the subscription and invoicing system work.

Content 📖 

• Billing per member
• Fair billing system
• What is a €1 bill for?

Billing per member

The billing of the SportEasy's CLUB plan is based on the number of members linked to your club on SportEasy. You'll find the full list of members on the club member database page. 

A member can be:  a coach, a player, a volunteer, a member of your board of directors.

A member who didn't activate his/her account on SportEasy, but who is listed in the club's member database is included in the amount of members when billing. 

Why is that? Because, you can still record and update his/her: personal information, presence/absence status for each event, stats for each game.

We don't charge your club for parents,  as long as they are only parents of players on SportEasy. If they also are members (e.g. player in their own team, or team manager/volunteer) they will be recorded as members to be added to the billing.

To learn more about the different methods of payment accepted on SportEasy: click here.

To learn how to download your bill once the payment is done: click here.

Fair billing system

Here at SportEasy, we created the fair billing system!

It means that you only pay for the real amount of members linked to you club in your current season.

To make it perfectly fair, we update your billing status every month based on the amount of members.

Examples for a yearly payment

Scenario A

You went from 100 members to 120 members between the beginning of your subscription and the start of the second month.

We will generate a new bill for €55. 

This bill is based on the number of members added (20), multiplied by the number of remaining months before the end of your subscription (11), multiplied by the price per member for the annual plan (€0.25).

20 x 11 x €0.25 = €55.

Scenario B

You went from 100 members to 90 members between the beginning of your subscription and the start of the second month.

We will generate a new credit for €27.5 valid on your next bill.

This credit is based on the number of members deleted (10), multiplied by the number of remaining months before the end of your subscription (11), multiplied by the price per member for the annual plan (€0.25).

10 x 11 x €0.25 = €27.5

Examples for a monthly payment

Scenario A

You went from 100 members to 120 members between the first and the second month of your subscription.

We won't generate a new bill for the first month, as you have already paid €30 for it (100 x €0.3).

You will only pay €36 for the second month (120 x €0.3).

Scenario B

You went from 100 members to 80 members between the second and the third month of your subscription.

We won't generate a credit for the second month, as you have already paid €30 for it (100 x €0.3).

You will only pay €24 for the third month (80 x €0.3).

What is a €1 bill for?

It can happen that we debit €1 on your Club subscription, without you understanding immediately why.

It simply means you have changed the payment method used to pay your subscription on SportEasy.

You have switched from paying by credit card (Visa/MasterCard) to paying by direct debit authorization (SEPA).

Our system automatically debits €1 from the club's bank account to verify that the SEPA authorization is working.

This €1 will then be credited to the total balance already paid for your current subscription. And it will be deducted from the next monthly payment or from the next renewal of the club's subscription.

So in the end, you will get this euro back.